DECLARATION
OF COVENANTS
FOR
PLAT SEE; BOOK 153
PAGE(S) 14 & 14A THIS
INSTRUMENT PREPARED BY: HANS H. SOLTAU Attorney at Law 6776 Loop Road Centerville, Ohio 45459 I hereby certify that. Said partnership was registered in
Recorders Office on 9/27/91 Vicki 0.Pegg.,
Recorder.
DEED
93-0220
C11
ARTICLE
II Association
...
4 DESCRIPTION
OF PROPERTY .......................................................................................
4 2.01
General .........................................................................................................
4 2.02
Dwelling Units ..............................................................................................
4 -I- DEED 93-0220 C12 ARTICLE III ASSOCIATION ...................................................................................................................
4 3.01
Organization
.4 3.02
Membership
.
4 3.03
Voting Rights
4 3.04
Administration of Property ...........................................................................
4 3.05
Board of Trustees ........................................................................................
4 3.06
Declarant's Rights .......................................................................................
5 3.07
Delegation to Managing Agent
..5 3.08
First Meeting ................................................................................................
5 ARTICLE IV EASEMENT
5 4.01
Easements for Repair, Maintenance and Restoration .................................
5 4.02
Easements for Construction .
..
5 4.03 Easement for Telephone, Utilities and Cable
Television ...................... 6 4.04
Tie-In Easements ..........................................................................
6 4.05 Landscaping Easement(s) ............................................................
6 4.06
Detention Area Easement(s) ............................................................
6 4.07
Signage Area Easement(s)
.
6 4.08 Wall Easement .............................................................................
6 4.09 Consent to Easements ................................................................
.6 4.10 Easements
Shall Run With Land ................................................
.6 ARTICLE
V ASSESSMENTS ...........................................................................................
7 5.01 Creation of Lien and Personal Obligation of
Assessments
. 7 5.02 Purpose of Annual Assessment
..
7 5.03
Owner's Share of Annual Assessments ..............................................
7 5.04
Preparation of Estimated Budget
..
7 5.05 Fiscal Year Option .....................................................................
8 5.06 Reserve for Contingencies and Replacements ..................................
8 5.07 Budget for First Year
8 5.08 Failure to Prepare Annual Budge
8 5.09
Books and Records of the Association ...............................................
8 5.10
Commencement
of Assessments
..
9 5.11
Declarant's
Obligations to Pay Assessments
9 5.12
Special
Individual Lot Assessment
. 9 5.13
Special
Individual Lot Assessment
..
9 5.13
Abandonment ..............................................................................
9 ARTICLE VI REMEDIES
FOR NON-PAYMENT OF ASSESSMENT 6.01
Late Charges ..................... 9 6.01
Late Charges
..
9 6.02
Lien of Association 6.03
Priority of Association's Lein
..
10 6.04 Dispute as to Common Expenses ................................................ 10 6.05 Non-Liability of Mortgagee for Past
Due Assessments ....................
10 6.06 Liability for Assessments Upon Voluntary
Conveyance ..................... 10
-ii-
DEED 93-0220
DO1 ARTICLE VII REMEDIES
FOR BREACH OF COVENANTS AND RESTRICTIONS ...................................
10 7.01
Abatement and Enjoinment .........................................................................
10 7.02
Involuntary Sale ...........................................................................................
11 ARTICLE VIII ARCHITECTURAL
CONTROL AND RESTRICTIONS .........................................................
11 8.01
General .......................................................................................................
11 8.02
Design Review Committee ................................................................................
12 ARTICLE IX USE
RESTRICTIONS ........................................................................................................
12 9.01
Use ..............................................................................................................
12 9.02
Rules and Regulations ................................................................................
12 9.03
Conflict ........................................................................................................
12 9.04
Arbitration ....................................................................................................
12 ARTICLE X MAINTENANCE
.................................................................................................................
12 10.01
General ..........................................................................................................
12 10.02
Failure to Maintain .........................................................................................
13 ARTICLE XI LIABILITY
AND OTHER INSURANCE ..................................................................................
13 11.01
Other lnsurance .............................................................................................
13 11.02
Notice of Cancellation or Substantial Changes ..............................................
13 11.03
Annual Review ...............................................................................................
13 ARTICLE XII AMENDMENT
....................................................................................................................
13 12.01
General ..........................................................................................................
13 12.02 Declarant's Rights ..........................................................................................
14 12.03 Federal Housing Administration and/or Veterans Administration
.14 12.04
Right of First Refusal .....................................................................................
14 12.05
Amendment Affecting Declarant's Rights .......................................................
14 12.06
Mortgage or Mortgagee .................................................................................
14 ARTICLE X111 ANNEXATION
.....................................................................................................................
14 13.01
Contemplated Annexation by Declarant .........................................................
14 13.02
Reservation of Right to Annex Additional Property .........................................
14 13.03
Reservation of Right to Amend Declaration ....................................................
15 13.04
Consent and Approval for Annexation Amendments ......................................
15 13.05
Power of Attorney Coupled with an Interest ....................................................
15 -iii- DEED 93-0220 D02 ARTICLE XIV GENERAL
.........................................................................................................................
15 14.01
Covenants Running with Land ......................................................................
15 14.02
Enforcement .................................................................................................
15 1403
Notice to Mortgagees .....................................................................................
16 14.04
Severability ....................................................................................................
16 14.05
Gender and Grammar ...................................................................................
16 14.06
References ...................................................................................................
16 14.07
Compliance with Requirements ...................................................................
16 SIGNATURES ...................................................................................................................
17 -iv- DEED 93-0220 D03 DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS THIS
DECLARATION, creating
covenants, conditions and restrictions, made on the date hereinafter set forth by G&K
INVESTMENTS, an Ohio general partnership, hereinafter
referred to as "Declarant". RECITALS: A.
Declarant is the owner in fee simple of the following described
real estate situated in the City of Englewood, County of Montgomery,
State of Ohio: Lots
Numbered through ____ inclusive ____ of MillWood, Section One, as
recorded in Plat Book ____, Page ____ of the Plat Records of Montgomery
County, Ohio. B.
The above described real property is hereinafter referred to as the
"Property ", and it is the desire and intent of the Declarant
to develop such Property as a residential community consisting of
Dwelling Units as such term is hereinafter referred to and defined. C.
Declarant is also the owner and/or has the right to acquire real
property adjacent to and/or adjoining the Property and contemplates
submitting such property to the provisions of this Declaration by an
amendment or amendments hereto. D.
Declarant desires to establish a plan of covenants, conditions,
restrictions and private assessments to provide for the preservation of
the values and amenities in the Property. To these ends, Declarant is
making this Declaration and has caused to be formed MillWood
Homeowners' Association lnc an Ohio not-for-profit corporation to
enforce an administer the provisions hereof. DECLARATIONS: NOW, THEREFORE, Declarant hereby declares that all
of the Property, and any additional property to be added to this plan as
hereinafter provided shall be held, sold and conveyed subject to the
following easements, restrictions, covenants, conditions and
assessments, all of which are for the purpose of enhancing and
protecting the value, desirability and attractiveness of such property.
These easements, covenants, conditions, restrictions and assessments,
unless otherwise specifically limited herein, shall run with such
property submitted hereby and any additions thereto, and shall be
binding on all parties having or acquiring any right, title or interest
in the Property or any part thereof and additions thereto, and shall
inure to the benefit of each Owner or any part thereof. 1 DEED 93-0220 D04 ARTICLE
I 1.01
General. The following terms used herein are
defined as hereinafter set forth. 1.02
Additional Property shall mean property adjacent to
or adjoining the Property which either the Declarant owns or has the
right to acquire which, together with improvements thereon, may be added
to the Property. 1.03
Amendment and/or Amendments shall mean an
instrument executed with the same formalities of the Declaration and
Recorded for the purpose of amending the Declaration, the By-Laws or any
other Exhibits. 1.04
Articles and Articles of Incorporation shall mean the
articles filed with the Secretary of State of Ohio incorporating the
Association as an Ohio not-for-profit corporation under the provisions
of Chapter 1702 of the Ohio Revised Code, as the same may be
lawfully amended from time to time. 1.05
Association shall mean and refer to MillWood
Homeowners' Association, Inc., an Ohio not-for-profit corporation, its
successors and assigns. 1.06
By-Laws shall mean and refer to the By-Laws of the
Association which also serve as the code of regulations of the
Association under and pursuant to the provisions of Chapter 1702 of the Ohio
Revised Code. 1.07
Control Period shall mean a period of time seven
(7) years from the date on which this Declaration is Recorded or a
period of time until the sale of seventy-five percent (75%) of all
Dwelling Units to Owners have been consummated, whichever first occurs.
For purposes of such computation, the percentage of Dwelling Units sold
shall be determined by comparing the Dwelling Units sold to the total
number of Dwelling Units which may be created pursuant to the provisions
hereof. 1.08
Declarant shall mean and refer to G&K Investments,
an Ohio general partnership, its successors and assigns. 1.09
Declaration shall mean this instrument and unless
the context prohibits, any and all Amendments hereto. 1.10
Desiqn Review Committee shall mean the committee
created and established pursuant to Article VIII for the purposes stated
therein. 1.11
Detention Area shall mean that part of the Property
located within a Detention Area Easement. 1.12
Detention Area Easements shall mean the Detention
Area Easement depicted on any Plat and granted to the Association
pursuant to Section 4.06 hereof. 1.13
Development Period shall mean a period of time ten
(10) years from the date on which this Declaration is Recorded.
2 DEED 93-0220 D05 1.14 Dwelling Unit
shall mean a building situated upon a Lot designed and -intended for the
use and occupancy by a person or persons as a residence. 1.15 Exhibit
shall mean any document or instrument attached to the Declaration. 1.16 Landscaping
shall mean the landscaping, including mounding, installed by the
Declarant and/or the Association on any Landscaping Easement. 1.17
Landscaping Easement(s)
shall mean the Landscaping Easement(s) depicted on any Plat
and granted to the Association pursuant to Section 4.05. 1.18 Lot
shall mean and refer to those parcels of real property on which Dwelling
Units are to be constructed. 1.19
Majority of Owners shall mean those Owners holding
fifty-one percent {51 %} of the voting power of the Association. 1.20
Managing Agent shall mean a person or entity retained
or employed by the Association to act as a manager or managing agent for
the Association. 1.21
Member shall mean and refer to an Owner that is
subjected hereto. 1.22 Owner shall mean and refer to
the Owner of any Lot on which Dwelling Units have been or are to be
constructed thereon and for purposes thereof shall include Declarant. 1.23
Person shall mean a natural individual, corporation,
partnership, trustee or other legal entity capable of holding title to
real property. 1.24
Plat shall mean and refer to any plat or plats of the
Property which are Recorded including any re-plats thereof. 1.25 Plat
Restrictions shall mean those covenants and conditions set forth
in any Plat. 1.26
Property shall mean and refer to the real property
subject to this Declaration as described in Recital A hereof, and in any
real property included by an Amendment. 1.27
Quorum shall mean the presence in person or by proxy
of a Majority of Owners. 1.28 Recorded
shall mean the filing with the Recorder of Montgomery County, Ohio. 1.29 Rules and Regulations
shall mean those rules and regulations, as may be amended from time to
time, adopted by the Board of Trustees pursuant to the provisions set
forth in the Declaration. 1.30
Signage
shall mean the signage
installed by the Declarant and/or the Association to identify the
Property. 3 DEED 93-0220 D06 1.31
Signage Area Easement(s) shall mean the easements
granted to the Association pursuant to Section
4.07. 1.32
Wall shall mean the wall constructed by the
Declarant as a buffer. 1.33
Wall Easement shall mean the easements granted to
the Association pursuant to Section 4.08. ARTICLE
ll 2.01
General. A
legal description of the
Property subject to this Declaration is set
forth in Recital A hereof. 2.02
Dwelling Units. Dwelling Units are or are to
be constructed on the Lots described
in Recital A hereof, with one (1) Dwelling Unit to
a Lot. ARTICLE 11 3.01
Organization. The Association was formed as an Ohio
not-for-profit corporation pursuant to the provisions of Chapter 1702 of
the Ohio Revised Code, by the filing of its Articles with the
Secretary of the State of Ohio. On the date of its incorporation,
the Association
duly adopted a set of
administrative operating rules called
By-Laws. The By-Laws are attached hereto as Exhibit "A". 3.02
Membership. Each Owner within the Property, upon
acquisition of title to a Lot, shall automatically become a Member of
the Association. Membership is appurtenant to and shall not be separated
from ownership of a Lot. Such membership shall terminate upon the sale
or other disposition by such Member of his Lot ownership, at which time
the new Owner automatically shall become a Member of the Association.
When more than one Person is an Owner of a Lot, all such Persons shall
be Members. 3.03
Voting Rights. Each Owner shall be entitled to the
number of votes in the affairs of the Association that equals the number
of Lots owned by that Owner. If such Lots are owned by more than one
Person, each such Person shall have a fraction of a vote equal to his,
her or its undivided interest in that Lot. 3.04
Administration of Property. The
administration of the Property shall be in accordance with the provisions of this Declaration, the Articles,
the By-Laws
and the Rules and Regulations.
Each Owner, tenant, or occupant of a Lot shall
comply with
the provisions of this Declaration, the Articles, the By-Laws and the
Rules and Regulations, decisions and resolutions of the Association or
its representative. 3.05
Board of Trustees. The Board of Trustees,
elected as provided by the By-Laws, shall exercise the powers,
discharge the duties and be vested with the rights conferred by
operation of law, the Articles, the By-Laws and by this Declaration upon
the Association, except as otherwise specifically provided; provided
however, 4 DEED 93-0220 D07 that in the
event any such power, duty, or right shall be deemed exercisable or
dischargeable by, or vested in a member of the Board of Trustees, he
shall be deemed to act in such capacity to the extent required to
authenticate his acts and to carry out the purposes of this Declaration,
the Articles and the By-Laws. 3.06 Declarant's Rights.
During the Control Period the powers, rights, duties and functions of
the Association shall be exercised by a Board of Trustees selected by
Declarant, with at least one (1) of the persons so selected being an
Owner other than Declarant, its agents, or representatives. Declarant
reserves the right to relinquish such right to control at any time. 3.07
Delegation to Managing Agent. The
Association may delegate all or any portion of its authority to
discharge its responsibility to a Managing Agent; subject to the
limitations that: (a) Any
such delegation be by a written contract with a term of no longer than
one (1) year in duration; (b) That any such contract be terminable by either party without cause
upon sixty (60) days written notice without any termination charges or
other penalties; (c) That any such contract entered into by the Declarant prior to the
time it releases or relinquishes control of the Association shall
terminate when the Declarant releases or relinquishes such control
unless such contract is renewed by a vote of the Unit Owners at the
meeting called for purposes of turning over control of the Association. 3.08
First Meeting. The first meeting of the Association
shall occur within thirty (30) days after the expiration of the Control
Period. ARTICLE
IV EASEMENT 4.01
Easements for Repair, Maintenance and Restoration. The
Association shall
have a
right of-access
and an easement to, over and through each Lot during reasonable
hours and upon giving reasonable notice for ingress and egress and all
other purposes which enable the Association to perform its obligations,
rights and duties with regard to maintenance, repair, restoration or
servicing of any items, Lots, things or areas of or on the Property,
including the removal, correction or abatement of any violation or
breach of any attempted violation or breach of the covenants and
restrictions herein. 4.02 Easements for Construction.
Declarant hereby reserves for itself, a right and easement to enter upon
any Lot to do all things necessary to complete construction and to
complete the development of the Property, including the Additional
Property which may be subjected hereto. 5 DEED 93-0220 D08 4.03
Easement for Telephone Utilities and Cable Television.
The Association may hereafter grant easements on behalf of owners to
entities for telephone and utility purposes for the benefit of the
Property, and also the installation and maintenance of cable television
lines for the benefit of the Property and/or individual Lots. 4.04
Tie-In Easements. Declarant reserves the
right and easement over, on and under any Lot to use, tie into and
extend all existing utility lines for purposes of serving the Additional
Property which may be submitted to this Declaration as hereinafter
provided. 4.05
Landscaping Easement(s). The Owner of any Lot on
which Landscaping is located hereby grants, conveys and assigns to the
Association an easement and right-of-way over his Lot for purposes of
access to the Landscaping located or situated on such Lot for purposes
of performing any required or necessary maintenance to the Landscaping. 4.06 Detention Area Easement(s) . Every
Owner within the Detention Area hereby grants, conveys and assigns to
the Association and to any applicable governmental body or its agencies,
an easement and right-of-way over his Lot for purposes of access to the
Detention Area located or situated on such Lot and for performing any
required or necessary maintenance to such Detention Area. 4.07
Signage Area Easement(s). Every Owner of a Lot on
which Signage is located hereby grants, conveys and assigns to the
Association an easement and right-of-way over his Lot for purposes of
access to such Signage and for performing any required or necessary
maintenance and/or repair to such Signage. 4.08
Wall Easement. Every Owner of a Lot on which the
Wall is located hereby grants, conveys and assigns to the Association an
easement and right-of-way over his Lot for purposes of access to such
Wall and for performing any required or necessary maintenance and/or
repair to such Wall. 4.09
Consent to Easements. Each Owner hereby
grants, and the transfer of title to an Owner shall be deemed to grant,
the Declarant and/or the Association an irrevocable power of attorney to
execute, acknowledge and record, for and in the name of such Owner and
his mortgagee or mortgagees, such instruments as may be necessary to
effectuate any easements granted or reserved by the Declarant and/or the
Association in this Article. 4.10
Easements Shall Run With Land. All easements and
rights described are easements appurtenant, running with the land,
perpetually in full force and effect, and at all times shall inure to
the benefit of and be binding on the Declarant, and any Owner,
purchaser, mortgagee and any other person having an interest in the
Property or any part or portion thereof. Failure to refer specifically
to any or all of the easements described in this Declaration in any deed
of conveyance or in any mortgage or other evidence of obligation shall
not defeat or fail to reserve said easement but same shall be deemed
conveyed or encumbered along with the Lot.
6
Deed 93-0200 D10 ARTICLE
V 5.01
Creation of Lien and Personal Obligation of Assessments.
For each lot owned within the Property, Declarant hereby covenants, and
each Owner, by acceptance of a deed therefore, whether or not it shall
be so expressed in such deed, is deemed to covenant and agrees to pay
the Association: (a) annual assessments; and (b) special individual Lot
assessments, such assessments to be established and collected as
hereinafter provided_ Such assessments, together with interest, costs
and reasonable attorney's fees incurred by the Association in the
collection thereof shall be a charge on the land and shall be a
continuing lien upon the Lot against which each such assessment is made.
Each such assessment, together with interest and costs, shall also be
the personal obligation of the person who was the Owner of such Lot at
the time when the assessment became due. 5.02
Purpose of Annual Assessment. The annual assessments
levied by the Association shall be used exclusively to promote the
recreation, health, safety and welfare of the residents of the Property
and the enforcement of these restrictions. The assessments shall
include, without limitation, the following expenses: (a)
Maintenance and repair of those items which have been assigned to
the Association hereunder. (b)
Insurance premiums for insurance obtained by the Association. (c) Costs for
the operation, management and administration of the Association,
including without limitation, fees for property management, fees for
legal and accounting services, fidelity bonds, cost of mailing and
postage. (d) A
general operating reserve to assure the availability of funds for the
purposes hereunder. 5.03 Owner's Share of Annual Assessments.
Each Owner's share of the annual assessment shall be equal to a
fraction; the numerator of which is the total number of Dwelling Units
owned by such Owner, and the denominator of which is the total number of
all the Dwelling Units constructed on the Property. As Additional
Property is subjected to this Declaration the denominator shall be
increased by the number of Dwelling Units constructed on such Additional
Property at the time of filing an Amendment hereto adding such
Additional Property. 5.04
Preparation of Estimated Budget. On or before
December 1st of every year, the Association shall prepare an estimate of
the total amounts necessary to pay the cost of wages, materials,
insurance, services and supplies which will be required during the
ensuing calendar year for the rendering of all services, together with a
reserve for contingencies and replacements. On or before December 15th
each Owner shall be notified in writing as to the amount of such
estimate, with reasonable itemization thereof. On or before January 1st
of the ensuing year each Owner shall be obligated to pay to the
Association, or as it may direct, his share of the assessment made
pursuant to this paragraph. On or before the date of the annual meeting
in each calendar year, the Association shall supply to all Owners an
itemized accounting of the maintenance expenses actually incurred for
the 7 DEED 93-0220 D10 preceding calendar
year, together with a tabulation of the amounts collected pursuant to
the estimate provided, and showing the net amount over or short of the
actual expenditures plus reserves. Any amount accumulated in excess of
the amount required for actual expenses and reserves shall be credited
according to each Owner's share of the assessments to the next payment
due from the Owners during the current year's estimate, until exhausted,
and any net shortage shall be added according to each Owner's share of
the assessments to the payment next due after rendering of the
accounting. 5.05
Fiscal Year Option. In lieu of the calendar
year format, the Board of Trustees may elect to adopt a fiscal year. In
such event, the requirement for the preparation of the estimated budget
shall be the first day of the month immediately preceding the beginning
of such fiscal year and notices of such estimate shall be forwarded on
or before the fifteenth day of such month. In such event, assessments
shall commence on the first day of the fiscal year. 5.06
Reserve for Contingencies and Replacements. The
Association shall build up and maintain a reasonable reserve for
contingencies and replacement. Extraordinary expenditures not originally
included in the annual estimate which may be necessary for the year
shall be charged first against such reserve. if said estimated cash
requirement proves inadequate for any reason, including non-payment of
any Owner's assessment, the same shall be assessed to the Owners
according to each Owner's share of the assessments. The Association
shall serve notice of such further assessment on all Owners by a
statement in writing giving the amount and reasons therefore, and such
further assessment shall become effective within ten (10) days after the
delivery or mailing of such notice of further assessment. All Owners
shall be obligated to pay the adjusted amount. 5.07
Budget for First Year. When the first Board of
Trustees hereunder takes office, the Association shall determine the
estimated cash requirement, as hereinabove defined, for the period
commencing thirty (30) days after said election and ending on December
31st of the calendar year in which such election occurs. 5.08
Failure to Prepare Annual Budget. The
failure or delay of the Association to prepare or serve the annual or
adjusted estimate on the Owner shall not constitute a waiver or release
in any manner of such Owner's obligation to pay the maintenance costs
and necessary reserves, as herein provided, whether the same shall be
determined. In the absence of any annual estimate or adjusted estimate,
the Owner shall continue to pay the maintenance charge at the existing
rate established for the previous period until the maintenance payment
which occurs more than ten (10) days after such new annual or adjusted
estimate shall have been mailed or delivered. 5.09
Books and Records of the Association. The
Association shall keep correct and complete books and records of
account, specifying the receipts and expenditures relating to common
receipts and expenses, together with records showing the allocation,
distribution and collection of the common profits, losses and expenses
among and from the Owners; minutes of the proceedings of the Owners and
Board of Trustees. Such books and records shall be open for inspection
by any Owner or any representative of an Owner duly authorized in
writing, at reasonable times and upon request by an Owner. If by terms
of a first mortgage an Owner has authorized such mortgagee to inspect
such books and records, the presentation to the Secretary of the
Association by a representative of such mortgagee of a copy of the
mortgage containing such authorization shall constitute written
authorization 8
DEED
93-0220 D12 of such
inspection. Upon ten (10) days notice to the Board of Trustees and upon
payment of a reasonable fee, any Owner shall be furnished a statement of
his account
setting forth the amount of any unpaid assessments or other charges due and
owing from such Owner. 5.10
Commencement of Assessments. Assessments shall
begin with respect to each Lot upon the conveyance of title to such Lot
by Declarant to an Owner other than Declarant. If any Additional
Property is included in the Property, pursuant to the annexation
provisions of this Declaration, then the assessments for the Lots herein
shall commence upon the conveyance of title to such additional Lots by Declarant
to an Owner other than Declarant. Such amounts shall be
pro-rated on a yearly
basis. 5.11 Declarant's Obligations to Pay Assessments.
Notwithstanding any provisions hereof, Declarant shall have no
obligation to pay yearly assessments for the Lots owned by it, except
that Declarant will pay to the Association an amount equal to the
difference between the actual operating expenses of the Association and
the aggregate of the yearly assessments paid by the Owners, other than
Declarant. Declarant's obligation to pay said deficiency shall cease
when Declarant relinquishes control of the Board of Trustees, at which
time Declarant shall pay the yearly assessment for each Dwelling Unit
owned by it which either has been issued an occupancy certificate, or is
being offered for sale or rent. 5.12 Special Individual Lot Assessment.
Notwithstanding anything to the contrary herein, if the Association
shall incur any cost or expense for or on account of any item of
maintenance, repair or other matter directly or indirectly occasioned or
made necessary by any wrongful or negligent act or omission of any
Owner, such cost or expense shall be borne by such Owner and not by the
Association, and if paid by the Association shall be paid or reimbursed
to the Association by such Owner as a special individual Lot assessment
forthwith upon the Association's demand. 5.13
Abandonment. No Owner may exempt himself from
liability for his contribution toward the common expenses by the
abandonment of his Lot. ARTICLE
VI 6.01
Late Charges. If any assessment is not paid
within ten (10) days after the after the same has become due, the Board
of Trustees, at its option and without demand or notice, may charge a
late charge not to exceed $20.00 and/or interest on any unpaid ~,
balance, at the rate of twelve percent (12%) per annum. 6.02
Lien of Association. The Association shall have a lien
upon the estate or interest in any Lot of the Owner thereof for the
payment of the portion of the assessments
chargeable against such Lot which remain unpaid for ten (10) days after
the same have become due and payable from the time a certificate
therefore, subscribed by the President of the Association, is Recorded
pursuant to authorization given by the Board of Trustees. Such
certificate shall contain a description of the Lot, the name or names of
the record Owner(s) thereof and the amount
of such unpaid portion of the assessments. Such lien shall remain valid
for a period of five (5) years from the time of filing thereof, unless
sooner released or satisfied in
the same manner provided by law for the release and satisfaction of
mortgages on real property or discharged by the final judgment or order
of the court in an action brought to discharge such lien as hereinafter
provided.
9
DEED 93-0220
D1 6.03
Priority of Association's Lien. The lien
provided for herein shall take priority over any lien or encumbrance
subsequently arising or created, except liens for real estate taxes and
assessments and liens of bona fide first mortgages which have been filed
for record, and may be foreclosed in the same manner as a mortgage on
real property in an action brought by the Association. In any such
foreclosure action, the Owner(s) of the Lot affected shall be required
by pay a reasonable rental for such Lot during the pendency of such
action, and the plaintiff in such action is entitled to the appointment
of a receiver to collect the same. In any such foreclosure action, the
Association shall be entitled to become a purchaser at the foreclosure
sale. 6.04
Dispute as to Common Expenses. Any Owner who
believes that the portion of assessments chargeable to his Lot for which
a certificate of lien has been filed by the Association has been
improperly charged against him or his Lot, may bring an action in the
Court of Common Pleas for Montgomery County, Ohio for the discharge of
such lien. 6.05
Non-Liability of Mortgaqee for Past Due Assessments.
When the mortgagee of a first mortgage of record acquires title to the
Lot as a result of a foreclosure of any lien, such mortgagee shall not
be liable for the share of assessment by the Association chargeable to
such Lot which became due prior to the acquisition of title to such Lot
by such mortgagee. Such unpaid share of assessments shall be deemed to
be assessments collectible from all of the Lots, including that of such
mortgagee. 6.06
Liability for Assessments Upon Voluntary Conveyance. In
a voluntary conveyance of a Lot the grantee of the Lot shall be jointly
and severally liable with the grantor for all unpaid assessments by the
Association against the grantor and his Lot for his share of the
assessments up to the time of the grant or conveyance, without prejudice
to the grantee's right to recover from the grantor the amounts paid by
the grantee therefore. However, any such grantee and his mortgagee shall
be entitled to a statement from the Board of Trustees setting forth the
amount of all unpaid and current assessments against the grantor due the
Association, and such grantee shall not be liable for nor shall the Lot
conveyed by subject to a lien for any unpaid assessments made by the
Association against the grantor in excess of the amount set forth in
such statement for the period reflected in such statement. ARTICLE VII 7.01
Abatement and
Enjoinment. The
violation of any Rules and Regulations, Plat Restrictions or the breach
of any covenant or provision contained in this Declaration or in the
By-Laws shall give the Board of Trustees the right, in addition to the
rights hereinafter set forth in this section: (a) to enter upon the Lot
or Dwelling Unit upon which or as to which such violation or breach
exists and to summarily abate and remove, at the expense of the
defaulting Owner, thing or condition that may exist thereon contrary
to the intent and meaning of the of
provisions of this Declaration, the By-Laws, the Rules and Regulations
and the Plat Restrictions, and the Board of Trustees, or its agents,
shall not be thereby deemed guilty in any manner of trespass; or (b) to
enjoin, abate or remedy by appropriate legal proceedings, either at law
or in equity, the continuance of any breach.
10
DEED 93-0220 E01 7.02
Involuntary Sale. If any Owner, either by
his own conduct or by the conduct of any other occupant of his Dwelling
Unit, shall violate any of the covenants or restrictions or provisions
of this Declaration, the By-Laws, the Rules and Regulations
or the Plat Restrictions, and such violation shall continue for thirty
(30) days after notice in
writing from the Board of Trustees, or shall occur repeatedly during any
thirty (30) day period after written notice or request from the Board of
Trustees to cure such violation, then the Board of Trustees shall have
the power to issue to the defaulting Owner a ten (10) day notice in
writing to terminate the rights of said defaulting Owner to continue as
an Owner and to continue to occupy, use or control
his Dwelling Unit and thereupon an action in equity may be filed by the Board
of Trustees against the defaulting Owner for: (a) a decree of mandatory
C injunction against the Owner or occupant or, in the alternative; (b)
subject to the prior
consent in writing of any mortgagee having a security interest in the
Lot ownership
of the defaulting owner, a decree declaring the termination of the defaulting Owner's right to occupy, use or control the Dwelling Unit
owned by him on account of the breach of covenant, and ordering that all
the right, title and interest of the Owner in the property shall be
sold, subject to the lien of any existing mortgage, at a judicial sale
upon such notice and terms as the court shall establish, ` except that
the court shall enjoin and restrain the defaulting Owner from reacquiring
his interest at such judicial sale. The proceeds of any such judicial
sale shall first be paid to discharge court costs, masters or
commissioners fees and all other expenses of the proceedings, and all
such items shall be taxes against the defaulting Owner in said decree.
Any balance of proceeds, after satisfaction of such charges and any
unpaid assessments hereunder or any liens, other than that of the first
mortgage, may be paid to the Owner. Upon the confirmation of such sale,
the purchaser thereat shall thereupon be entitled to a deed to the Lot
ownership and to immediate possession of the Dwelling Unit sold and may
apply to the court for a writ of assistance for the purpose of acquiring
such possession and it shall be a condition of any such sale, and the
decree shall so provide, that the purchaser shall take the interest in
the property sold subject to this Declaration. ARTICLE VIII 8.01
General. No building, swimming pool, tennis court, fence, wall, patio, deck
or other structure or improvement
shall be commenced, erected or maintained on the Property, nor shall any
exterior addition to or change or alteration therein be made until the
plans and specifications showing the nature, kind, shape, color, height,
materials and location of the same shall have been submitted to and
approved in writing as to harmony of external design and location in
relation to surrounding structures and topography by the Board of
Trustees, or by an architectural committee composed of three (3) or more
representatives appointed by the Board of Trustees. In the event said
Board of Trustees, or its designated committee, fails to approve or
disapprove such design and location within thirty (30) days after said
plans and specifications have been submitted to it, approval will not be
required and this Article will be deemed to have been fully complied
with. 11
DEED
93-0220 E02 8.02
Design Review Committee. During the
Development Period the rights, powers and functions of the Board of
Trustees or its delegated committee as set forth in Section 8.01 shall
be exercised by Declarant or its representative. Declarant reserves the
right to relinquish such right to the Board of Trustees at any time
during the Development Period, at its sole discretion.
, ARTICLE
IX 9.01
Use. The Property shall be used for residential purposes
and for no other purpose except for purposes reserved to Declarant
herein and except as herein specifically provided otherwise. It shall be
expressly permissible for Declarant to maintain, during the Development
Period, upon those portions of the Property as it deems desirable, those
facilities it deems reasonably required, convenient or incidental to the
construction and sale of Lots or Dwelling Units, and improvements
thereof including, without limiting the generality of the foregoing, a
sales office, storage area, models and parking areas. 9.02
Rules and Regulations. The Board of Trustees
may, by majority vote, adopt reasonable Rules and Regulations and amend
the same which the Board of Trustees may deem advisable for the
maintenance, conservation, protection and beautification of the
Property, and for the health, comfort, safety and general welfare of the
Owners and occupants of the Property. Such Rules and Regulations may
include reasonable fines and penalties for violations. Written notice of
the Rules and Regulations will be forwarded to all Owners and copies
thereof shall be available to all Owners. 9.03 Conflict. In the event of any conflict between the
Rules and Regulations and/or
the Plat Restrictions and the provisions of the Declaration, the
provisions of the
Declaration shall govern. 9.04
Arbitration. In the event of any dispute
between Members as to the application of these restrictions, any Rule or
Regulation, or to any Plat Restriction in any particular circumstance,
the party aggrieved shall submit a complaint in writing to the Board of
Trustees specifying the dispute. The Board of Trustees shall set a time,
date and place for hearing thereon within twenty (20) days thereafter,
and give written notice to the party thereof no less than three (3) days
in advance. The Board of trustees shall thereupon hear such evidence on
the dispute, as the board deems proper and render a written decision on
the matter to each party within thirty (30) days thereafter. No action
of law may be instituted by the party to such dispute unless arbitration
pursuant hereto has first been had. ARTICLE
X 10.01
General. The general allocation of
maintenance, repair and replacement between the Association and the
Owners are as follows: 12
DEED 93-0220 (a) The
Association shall maintain, repair and make all
necessary replacements to the Landscaping and Detention Area. (b) The
Association shall also maintain, repair and replace the Signage and
Walls. (c)
An Owner shall maintain, repair and make all necessary, replacements to
his Dwelling Unit and Lot. .' 10.02
Failure to Maintain. In the event an Owner shall
fail to maintain his Lot and improvements situated thereon, to such an
extent that in the opinion of the Board of Trustees
the conditions require maintenance, repair or service for purposes of
protecting the public safety or residents in or visitors to
the Property, or in order to
prevent or avoid damage to or destruction of any part, portion or aspect
of the value thereof, the Association shall have the right, upon
approval of the majority of the Board of Trustees, to enter upon that
Lot and maintain, repair or service the same. The cost of such
maintenance, repair or service shall be added to and become a special
individual Lot assessment, chargeable to the Lots they maintained,
repaired or serviced. ARTICLE
XI 11.01
Other Insurance. As a common expense, the Association
shall obtain such insurance, as the Board of Trustees considers necessary, including
without limitation, fidelity
bonds for anyone who either handles or is responsible for funds held or
administered by the Association. The amount of such fidelity bond shall be equal to, at a minimum, the maximum funds that will be in the custody of the Association at any time such bond is in effect. In addition, such fidelity bond coverage must equal one-quarter (1/4) of the annual assessments, together with the reserve funds, if any. 11.02 Notice of Cancellation or
Substantial Changes. Any insurance coverage obtained by
the Association shall contain a provision requiring the insurer to
notify the Association and any mortgagee named in the mortgage clause,
if applicable, in writing of the cancellation or a substantial change of
coverage at least ten (10) days prior to such cancellation or
substantial change. 11-03
Annual Review. The amounts and coverage of
each insurance policy obtained by the Association shall be reviewed
annually. ARTICLE
XII AMENDMENT 12.01 General.
Unless otherwise provided, this Declaration may be amended only with the
approval of Members exercising not less than seventy-five percent (75%)
of the voting power of the entire membership. Any such Amendment shall
be in writing and effective on the date when it is recorded. 13
DEED 93-0220 13.03 Reservation
of Right to Amend Declaration. Declarant hereby reserves
the right to amend this Declaration in the manner hereinafter provided
in such respects as Declarant may deem advisable in order to effectuate
the generality of the foregoing, the right to amend this Declaration so
as to include the Additional Property and the improvements constructed
thereon as part of the Property. 13.04 Consent
and Approval for Annexation Amendments. Declarant, on its
own behalf as the Owner of all Lots in the Property, and on behalf of
all subsequent Owners, hereby consents and approves and each Owner and
his mortgagee, by accepting a deed conveying such ownership, or a
mortgage encumbering such interest, as the case may be, hereby consents
and approves the provisions of this Article, and all such Owners and
their mortgages, upon request of Declarant, shall execute and deliver
from time to time all such instruments and perform all such acts as may
be deemed by Declarant to be necessary or proper to effectuate said
provisions. 13.05
Power of Attorney Coupled with an interest. Each Owner
and his respective mortgages, by the acceptance of a deed conveying such
ownership, or a mortgage encumbering such interest, as the case may be,
hereby irrevocably appoints Declarant his attorney-in-fact, coupled with
an interest for the purpose of adding the Additional Property to the
Property, pursuant to the provisions of this Section. Such Owner
authorizes such attorney to execute, acknowledge and record for and in
his name an Amendment to this Declaration for the purpose of adding such
Additional Property. Such mortgagee authorizes such attorney to execute,
acknowledge and record for and in its name consent to any such
Amendment. ARTICLE XIV 14:01
Covenants Running with Land. The covenants,
conditions, restrictions, easements, reservations, liens and charges
created by this Declaration shall run with and bind the land, and each
part thereof, and shall be binding upon and inure to the benefit of all
parties having any right, title or interest in or to all or any part of
the j, Property, and their respective heirs, executors, administrators,
successors and assigns, for the term set forth and in accordance with
the Plat Restrictions or in the event no such term is set forth, then
for a term of fifty (50) years from the date this Declaration is
Recorded, after which time it shall automatically extend for successive
periods of ten (10) years, unless amended as herein provided. 14.02
Enforcement. In addition to any other
remedies provided in this Declaration, Declarant, the Association or any
Member shall have the right to enforce by any proceeding at law or in
equity, all restrictions conditions, covenants, easements reservations
liens and charges set fourth herein or now or hereafter imposed by or
through the Rules and Regulations and the Plat Restrictions. Failure by
Declarant, the Association or by any Member to proceed with such
enforcement shall in no event be deemed a waiver of the right to enforce
at a later date the original violation or a subsequent violation nor
shall the doctrine of laches nor any statue of limitations bar the
enforcement of any such restrictions, condition, covenant, reservation,
easement, lien or charge. The Association shall not deliberately refuse
to enforce the provisions hereof or discontinue operations or attempt to
terminate its operation without giving thirty (30) days prior written
notice to all of the holders of first mortgage liens on Lots. 15
DEED
93-0220
E06
14.03
Notice to Mortqaqees. Notwithstanding any
other provisions hereof, the Association shall notify the holder of the
first mortgage lien on the Lot, in writing, of any default by the Owner
of such Lot in performance of that Owner's obligations under this
Declaration, the Articles or the By-Laws which is not cured within
thirty (30) days. 14.04
Severability. Invalidation of any one or
more of these covenants, conditions, restrictions or easements by
judgment or court order shall not in any way affect any other provisions
hereof, all of which shall remain in full force and effect. 14.05
Gender and Grammar. The singular wherever
used herein shall be construed to mean the plural when applicable and
the necessary grammatical changes required to make the provisions hereof
apply either to corporations, partnerships or individuals, male or
female, shall in all cases be assumed as though in each case fully
expressed herein. 14.06
References. Unless otherwise specified, all
references to a particular Article or Section shall refer to such
Article or Section of the Declaration. 14.07
Compliance with Requirements. The Declaration and the
plan of ownership commonly known as Planned Unit Development ("P.U.D.")
created hereby, has been created and is existing in #full compliance
with all applicable requirements of local, state and all other
applicable ordinances and laws. 16 DEED 93-0220 E07 IN WITNESS WHEREOF, G&K Investments, an Ohio general partnership, has caused
this instrument to be executed this
__9__ day of __April__ 11993. Signed and
acknowledged in the presence of: Glen E.
Miller, Partner G&K~MVE5TMENTS
By:
As to both As to both
Kenneth D. Miller, Partner STATE
OF OHIO, COUNTY OF MONTGOMERY, 55: The foregoing instrument was acknowledged before me this
__9__ day of __April__,
1993 by Glen E. Miller and Kenneth D.
Miller, Partners of G&K Investments, an Ohio general partnership, on behalf of the
partnership. IN IS INSTRUMENT PREPARED BY: HANS
H. SOLTAU Attorney at Law 6776
Loop Road Centerville,
Ohio 45459 17 DEED 93-0220 E08 EXHIBIT
"A" BY-LAWS
O F DEED 93-0220 E09
ARTICLE V COMMITTEES
....................................................................................................................
6 5.01
General ........................................................................................................
6 ARTICLE Vl AMENDMENT
....................................................................................................................
6 6.01
General ........................................................................................................
6 ARTICLE VII GENERAL
PROVISIONS ....................................................................................................
6 7.01
Requirement for Manager or Managing Agent ..............................................
6 7.02
Copies of Notices to Mortgage Lenders .............................................................
6 7.03
Service of Notices on the Board of Trustees ................................................
6 7.04
Non-Waiver of Covenants ..................................................................................
7 7.05
Agreements Binding ..........................................................................................
7 7.06
Severability ...................................................................................................
7 7.07
Gender and Grammar .......................................................................................
7 7.08
References ........................................................................................................
7 SIGNATURES
.....................................................................................................................
8 -ii- DEED 93-0220 Ell I HOMEOWNERS'
ASSOCIATION BY-LAWS The
within By-Laws are executed and attached to the Declaration creating
covenants, conditions and restrictions
for MillWood, Their purpose is to provide for the establishment of an
Association for the administration of the Property in the manner
provided by the Declaration and these By-Laws. Ail present or future
Owners or tenants or their employees, and any other person who might use
the facilities of the Property in any manner, shall be subject to any
restrictions, conditions or regulations hereafter adapted by the Board
of Trustees of the Association. The mere acquisition or rental of any of
the Dwelling Units (located on the Lots within the Property or the mere
act of occupancy of any of the Dwelling Units will constitute acceptance
and ratification of the Declaration and of these By-Laws. The terms
used herein shall have the same meaning as defined in Article of the
Declaration. ARTICLE ITHE
ASSOClATION 1.01
Name of the Association. The Association shall
be an Ohio corporation, not-for-profit, and shall be called MillWood
Homeowners' Association, Inc. 1.02
Membership. Each Owner upon acquisition of
title to a Lot shall automatically become a member. Such membership
shall terminate upon the sale or other disposition by such Member of his
Lot at which time the new owner of such Lot shall automatically become a
Member. Membership in the Association is limited to Owners within the
Property. 1.03
Voting Rights. There shall be one vote for
each of the Lots within the Property. The Owner or Owners of each Lot
shall be entitled to one vote far their Lot. In the event a Lot has been
acquired by the Association in its own name or in the name of its agent,
designee or nominee on behalf of all Owners, the voting rights of such a
Lot shall not be exercised so long as it continues to be so held. If two
or more Persons, whether fiduciaries, tenants in common or otherwise,
own undivided interests in a Lot, each may exercise the proportion of
the voting power of all the Owners of his Lot that is equivalent to his
proportionate interest in the Lot. 1.04
Proxies.
Votes may be cast in person
or by proxy. The person appointed as proxy need not be an Owner. Proxies
must be in writing and filed with the Secretary of the Association
before the appointed time of each meeting or action taken. Unless
otherwise provided, all proxies shall be revocable at any time by
delivering written notice of such revocation to the Secretary of the
Association. If, by the terms of a first mortgage, an Owner has
designated such mortgagee as his proxy, the presentation to the
Secretary of the Association by a representative o# such mortgagee of a
copy of the mortgage containing such proxy designation shall constitute
notice of such proxy designation, and if the mortgage so states, notice
of the irrevocability of such designation
1.05
Place of Meetinqs. Meetings of the
Association shall be held at such place upon the Property or at such
other place as may be designated by the Board of Trustees and specified
in the notice of the meeting, at 8:00 P.M. or at such other time as may
be designated by the Board of Trustees and specified in the notice of
the meeting. 1.06
First Meeting. The first meeting of Members
shall be held within the time limits prescribed by the Declaration and
shall be considered the first annual / meeting. 1.07
Special Meetings. It shall be the duty of
the President of the Association to call a special meeting of the Owners
as directed by resolution of the Board of Trustees or upon a petition
signed by a majority of the Owners and having been presented to the
Secretary. The notice of any special meeting shall state the time and
place of such meeting and the purpose thereof. No business shall be
transacted at a special meeting except as stated in the notice unless by
consent of four-fifths (4/5) of the Owners present, either in person or
by proxy. 1.08
Notice of Meeting. It shall be the duty of the
Secretary of the Association to mail a notice of each annual or special
meeting, stating the purpose thereof as he time and place where it is to
be held, to each Owner of record at least fourteen (14) days but not
more than twenty-eight (28) days prior to such meeting The Owners of
record will be determined as of the day preceding the day on which
notice is given. 1.09
Waiver of Notice. Notice of the time, place and
purpose of any meeting of Members may be waived in writing, either
before or at the commencement of such meeting, by any Members, which
writing shall be filed with or entered upon the records of the meeting
The attendance of any Member at any such meeting without protesting the
lack of proper notice, prior to or at the commencement of the meeting,
shall be deemed to be a waiver by him of notice of such meeting. 1.10 Action
by Unanimous Written Consent of the Owners. Any action which may
be authorized or taken at a meeting of the Owners may be authorized or
taken without a meeting in a writing or writings signed by all of the
Owners. The writing or writings evidencing such action taken by the
unanimous written consent of the Owners shall be filed with the records
of the Association. Written notice of any action proposed to be taken by
the unanimous written consent of the Owners shall be sent to all persons
entitled to notice at least five (5) days prior to the circulation of
the action for unanimous written consent among the Unit Owners and shall
specify the action proposed to be so taken. 1.11
Order of Business. The order of business at
all meetings of the Owners shall be as follows: (a)
Roll Call (b)
Proof of notice of meeting or waiver of notice (c)
Reading of minutes of preceding meeting (d)
Reports of officers (e)
Reports of committees (f)
Election of Inspectors of Election (g)
Election of Trustees (h)
Unfinished business (i)
New business (j)
Adjournment 2
DEED
93-0221
A01 ARTICLE
ll 2.01
Number and Qualification. The affairs of the
Association shall b governed by a Board of Trustees composed of three
(3) persons, all of whom must be Owners or occupants of a Dwelling Unit
who are related to an Owner by a marital or fiduciary relationship. If,
at any one time, one bank or lending institution shall hold mortgages
upon more than fifty percent (50%) of the Dwelling Units, such lending
institution may designate its representative who shall be a fourth
member of the Board of Trustees. Such representative need not be an
Owner or occupier of a Dwelling Unit. 2.02
Election of Trustees. The required Trustees
shall be elected at each annual meeting of Members. Only persons
nominated as candidates shall be eligible for election as Trustees and
the candidates receiving the greatest number of votes shall be elected.
Each Member may vote for as many candidates as there are vacancies in
the Board of Trustees due to the expiration of their terms; provided
however, that a vacancy in the position of a representative of a lending
institution, if any, shall be filled by such lending institution. 2.03 Vacancies
During the Term. In the event of the occurrence of any
vacancy or vacancies in the Board of Trustees during the term of such
Trustee or Trustees, the remaining Trustees though less than a majority
of the whole authorized number of Trustees may, by the vote of a
majority of their number, fill any such vacancy for the unexpired term;
provided however, that a vacancy in the position of a representative of
a lending institution, if any, shall be filled by such lending
institution. 2.04 Term
of Office; Resignation. Each Trustee shall hold office
until his term expires, or until his earlier resignation, removal from
office, or death. Any Trustee may resign at any time by oral statement
to that effect made at a meeting of the Board of Trustees or in a
writing to that effect delivered to the Secretary of the Association;
such resignation to take effect immediately or at such other time as the
Trustee may specify. At the first annual meeting of the Members, the
term of office of two (2) Trustees shall be fixed so that such term will
expire one year from and after the date of the next following annual
meeting of Members. The term of office of the remaining Trustee shall be
fixed so that such term will expire at the date of the next following
annual meeting of Members. At the expiration of such initial term of
office of each respective Trustee, his successor shall be elected to
serve for a term of two (2) years. 2.05 Removal
of Trustees. At any regular or special meeting duly
called, any one or more of the Trustees may be removed with or without
cause by the vote of members entitled to exercise at least seventy-five
percent (75%) of the voting power of the Association, except the
Trustee, if any, acting as a representative of a lending institution,
may not be removed by such vote. Any Trustee whose removal has been
proposed by the Members shall be given the opportunity to be heard at
such meeting. In the event that a Trustee is removed by such vote, his
successor shall then and there be elected to fill the vacancy thus
created. 3
DEED 93-0221 A02 2.06
Organizational Meeting. Immediately after each
annual meeting of Members the newly elected Trustees and those Trustees
whose terms hold over shall hold an organizational meeting for the
purpose of electing officers and transacting any other business. Notice
of such meeting need not be given. 2.07
Regular Meetings. Regular meetings of the Board
of Trustees may be held at such times and places as shall be determined
by a majority of the Trustees, but at least four (4) such meetings shall
be held during each year. 2.08
Special Meetings. Special meetings of the Board
of Trustees may be held at any time upon call by the President or any
three (3) Trustees. Written notice of the time and place of each such
meeting shall be given to each Trustee either by personal delivery,
mail, telegram or telephone at least two days before the meeting, which
notice shall specify the purpose of the meeting; provided however, that
attendance of any Trustee at any such meeting without protesting the
lack of proper notice prior to or at the commencement of the meeting,
shall be deemed to be a waiver by him of notice of such meeting
and such notice may be waived in writing either before or at the
commencement of such meeting, by any Trustee, which writing shall be
filed with or entered upon the records of the meeting. If all the
Trustees are present at any meeting of the Board of Trustees, no notice
shall be required and any business maybe transacted at such meeting. ' 2.09
Board of Trustees Quorum. At all meetings of
the Board of Trustees, a majority of the Trustees shall constitute a
quorum for the transaction of business and the acts of the majority of
the Trustees present at a meeting at which a quorum is present shall be
the acts of the Board of Trustees. If at any meeting of the Board of
Trustees there be less than a quorum present, the majority of those
present may adjourn the meeting from time to time. At the continuation
of any such adjourned meeting, any business which might have been
transacted at the meeting as originally called may be transacted without
further notice. 2.10
Action by Unanimous Written Consent of the Board of Trustees.
Any action which may be authorized to be taken at a meeting of the Board
of Trustees may be taken or authorized without a meeting in a writing or
writings signed by all of the members of the Board of Trustees. The
writing or writings evidencing such action taken by the unanimous
written consent of the Board of Trustees shall be filed with the records
of the Association. 2.11
Fidelity Bonds. The Board of Trustees shall require
that all officers and employees of the Association handling or
responsible for Association funds shall furnish adequate fidelity bonds.
The premiums on such bonds shall be paid by the Association. ARTICLE III OFFICERS 3.01 Designation.
The principal officers of the Association shall be a President,
Secretary and Treasurer, all of whom shall be elected by and from the
Board of Trustees. 4
DEED 93-0221
A03 3.02
Term of Office; Vacancies. The officers of the
Association shall hold office until the next organizational meeting of
the Board of Trustees and until their successors are elected, except in
case of resignation, removal from office, or death. The Board of
Trustees may remove any officer at any time, with or without cause, by a
majority vote of the Trustees then in office. Any vacancy in any office
may be filled by the Board of Trustees. 3.03
President. The President shall be the chief of the
Association. He shall at all preside at all meetings of the Association
and of the Board of Trustees. Subject to directions of the Board of
Trustees, the President shall have general executive supervision over
the business and affairs of the Association. He may execute all
authorized deeds, contracts and other obligations of the Association
determined by the Board of Trustees, or otherwise provided for in the
Declaration or in these By-Laws. 3.04 Secretary. The Secretary shall
keep the minutes of all meetings of the Board of Trustees and the
minutes of all meetings of the Association. He shall have charge of such books and papers as the Board of
Trustees may direct and he shall, in general, perform all the duties incident to the office of
secretary. 3.05 Treasurer.
The Treasurer shall have responsibility for Association fund and
securities and shall be responsible for keeping full and accurate
accounts of a receipts and disbursements in books belonging to the
Association. He shall be responsible for the deposit of all monies and
other valuable effects in the name an to the credit of the Association,
in such depositories as may, from time to time, be
designated by the Board of Trustees. ARTICLE
IV 4.01
Payments from Maintenance Funds. The Association
shall establish and shall pay for out of the maintenance funds those
expenses which the Association is required to secure or pay for,
pursuant to the terms of the Declaration or which in its opinion, shall
be necessary or proper for the maintenance and operation of the Property
as a first class project, or for the enforcement of the Declaration and
these By-Laws. 4.02
Capital Additions and Improvements. The Association
powers described in Section 4.01 are limited in that the Association
shall have no authority to pay for out of the maintenance fund any
capital additions and improvements having a total cost in excess of Five
Thousand Dollars ($5,000.00). 4.03
No Active Business to be Conducted for Profit.
Nothing herein shall be construed to give the Association authority to
conduct active business for profit on behalf of the Owners or any of
them. 4.04
Delegation of Duties. The Association,
through its Board of Trustees and officers, has the authority to
delegate to persons, firms or corporations of its choice such duties and
responsibilities of the Association as the Board of Trustees shall from
time to time specify, and to provide for reasonable compensation for the
performance of such duties and responsibilities. 5 DEED 93-0221 A04 4.05
Right of Entry. An
Owner shall grant the right of entry to the Association or its agent, in
case of any emergency originating in or threatening his Dwelling Unit,
whether the Owner is present at the time or not. 4.06
Special Services. The Association may arrange for the
providing of any special services and facilities for the benefit of any
Owner that may desire to pay for the same. Fees for such special
services and facilities shall be determined by the Board of Trustees and
will be charged directly to the participating Owner. ARTICLE
V 5.01
General. The Board of Trustees may appoint an
architectural control committee provided in the Declaration, an s a
appoint other committees as deemed appropriate in carrying out its
purpose. ARTICLE
VI 6.01
General. These By-Laws may be amended at a regular or
special meeting of the members by a vote of members exercising a
majority of the voting power of members, and if material to the rights
of a mortgagee, the approval of all holders of first mortgage liens of
Lots has been first obtained. ARTICLE
VII 7.01
Requirement for Managing Agent. A Managing
Agent may be required by any lending institution holding mortgages on
over fifty-one percent (51%) of the Dwelling Units, or by any group of
lending institutions who in the aggregate hold mortgages on over
fifty-one percent (51%) of the Dwelling Units. The Association shall
provide such mortgagee or mortgagees, as the case may be, with a copy of
any management agreement entered into by the Association and such
Managing Agent. 7.02 Copies
of Notices to Mortgage Lenders. Upon written request to the
Board of Trustees, the holder of any duly recorded mortgage against any
Lot shall be given a copy of any and all notices and other documents
permitted or required by the Declaration or these By-Laws to be given to
the Owner or Owners whose Lot is subject to such mortgage and a copy of
any lien filed by the Association. 7.03 Service
of Notices on the Board of Trustees. Notices required to
be given to the Board of Trustees or to the Association may be
delivered to any member of the Board of Trustees or officer of the
Association, either personally or by mail, addressed to such member or
officer at his Dwelling Unit. 6 DEED 93-0221 A05 7.04
Non-Waiver of Covenants. No covenants, restrictions, conditions, obligations
or provisions contained in the Declaration or these By-Laws shall be
deemed
to
have been abrogated or waived by reason of any failure to enforce the same,
irrespective of the number of violations or breaches which may occur. 7.05
Agreements Binding. All agreements and
determinations lawfully made by the Association in accordance with the
procedure established in the Declaration and these By-Laws shall be
deemed to be binding on all Owners, their successors, heirs and assigns. 7.06
Severability. The invalidity of any
covenant, restriction, condition, limitation or any other provision of
these By-Laws or of any part of the same shall not impair or affect in
any manner the validity, enforceability or effect of the rest of these
By-Laws. 7.07
Gender and Grammar. The singular wherever used herein
shall be construed to mean the plural when applicable, and the necessary
grammatical changes required to make the provisions hereof apply to
either corporations, partnerships or individuals, male or female, shall
in all cases be assumed as though in each case fully expressed herein. 7.08
References. Unless otherwise specified, all references
to a particular Article or Section shall refer to such Article or
Section of the Declaration or these By-Laws, whichever the case may
be. 7 DEED 93-0221 A06 IN
WITNESS WHEREOF, G&K
Investments, an Ohio general partnership, has caused
this instrument to be executed this ___9___ day of.___April___, 1993. Signed
and acknowledged in the presence of: G&K
INVESTMENTS
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
AMENDMENTS TO THE MILLWOOD HOMEOWNERS' ASSOCIATION COVENANTS AND BY-LAWS The following amendments were voted on by the membership on Thursday, May 13, 2004, and were approved unanimously by the majority of the membership. Therefore, the following changes are now in effect. 1) Amend article CII section 12.01 to read: General: Unless otherwise provided, this Declaration may be amended with only 51% of the majority of the members present and voting, including any qualified proxies (article 1 section 1.04) at the annual homeowners meeting or any special meeting where action needs to be taken. Any such amendments shall be in writing and effective on the date when it is recorded. 2) Satellite dish antennas less than 36 inches in diameter are permitted provided that it shall not be displayed to the public view of any lot. 3) Homeowners are required to clean up after their pets when walking and to otherwise contain them on their own property.
|
Protective covenants
and restrictions: 1.
These covenants and restrictions
are for the benefit of all the lot owners and are to run with the land
and shall be binding on all parties and all persons claiming under them
until January 1, 2010, at which time said covenants shall be
automatically extended for successive periods of ten (10) years, unless
by a majority vote of the then owners of the lots it is agreed to change
said covenant in whole or in part. 2.
It shall be lawful for G & K
Investments Inc. Or any other person or persons owning any real property
situated in Millwood to prosecute any proceedings at law or in equity
against the person or persons violating or attempting to violate any
covenant or restriction herein contained and either to prevent him or
them from so doing to recover damages or other due from such violation. 3.
Invalidation of any of these
covenants by judgment or court order shall in no way affect any other
provisions which remain in full force and effect. 4.
All lots in this subdivision shall
be known and described as residential lots. No structure shall be
erected on any lot other than one detached single family dwelling not to
exceed two and one half (2 1/2) stories in height exclusive of basement
and a private garage for more than three cars attached to the residence
unless otherwise approved in writing by the developer.
5.
No structure shall be erected,
placed or altered on any lot of this subdivision without written
approval of the developer. Two complete sets or "documents"
shall be submitted to the developer. The documents shall include design
plans, materials, colors, roofing, location of building (horizontal and
vertical) and landscaping plans. The developer shall have fifteen (15)
days after receipt of the documents to mark on one set of the documents
"approved" or "disapproved" by the developer dated
and signed. Disapproving documents shall indicate the reasons for
disapproval. If the documents are not returned to owner within fifteen
(15) days after receipt; the documents shall automatically be approved
as submitted. The plans and specifications shall include floor plans,
elevations showing all four (4) sides of
house. After the original construction, no improvements of any kind
shall be made or Erected, placed, altered or exterior design change made
thereto, on any lot, until such improvement, alteration, change, etc.,
are submitted to the developer and follow the approval or
disapproval procedure set forth in this item. No vinyl or aluminum
siding will be permitted; all exterior finishes to be wood or masonry.
No fully white exterior finishes will be permitted. Only wood
windows will
be permitted, and exterior of said windows will be wood, aluminum clad
or vinyl clad. Roof pitch to be no less than than six: twelve. 6.
All front and side yards shall be
sodded on each lot. Rear
yards may be seeded. On corner lots, both front yards
are to be sodded. 7.
All lot owners shall finish grade
elevations in accordance with grading plan for the subdivision and leave
exposed all manhole covers and shall install the driveway aprons.
8.
All lot owners small install
sidewalks and drive approaches when required in accordance with
specifications set forth by the city of Englewood, Ohio, prior to
occupancy. Such installation shall be completed no later than six (6) months from the date of the
recording of the deed to
such
lot owner.
9.
No building shall be located
nearer to the front lot line or nearer to the side street lot line than
the building setback line as shown on the recorded plat. All lots shall
have a minimum rear yard setback of 30 feet and a minimum side yard
setback of 10 feet. 10.
No noxious or offensive trade or activities shall be
carried on upon any lot, nor shall anything be done thereon which may be
or become an annoyance or nuisance to the neighborhood. 11.
All lot owners shall leave all sanitary sewer manholes, storm
sewer manholes, water main valve boxes, and water tap box uncovered and
exposed to finish grade after sodding and seeding of the yards or
installation of walks and driveways. 12.
No trailer, basement, tent, shack or garage erected in this plat
shall at any time be used as a residence, either temporarily or
permanently nor shall any structure of a temporary nature be used as a
residence. 13.
No lot shall be used or maintained as a dumping ground for
rubbish.
Trash garbage or other -waste shall not be kept, except in a clean and
sanitary container. All incinerators or other equipment for the storage
or disposal of such material shall be kept in a clean and sanitary
condition. 14.
No fence, wall or hedge shall be
permitted to extend nearer to any street line than the minimum building
setback
line. 15.
No sign of any kind shall be displayed to the public view on any
lot except a sign not more than five (5) square feet advertising the
property for sale or rent and signs used by the builder to advertise the
property during the construction and sales periods, or a permanent
entrance sign installed by
the
developer. 16.
No animals, livestock or poultry of any kind shall be raised,
bred, or kept, on any lot except dogs, cats and other household pets,
provided they are not kept, bred or maintained for commercial purposes. 17.
The total floor
area
of the main structure, exclusive of the open porches, garages, or steps
shall not be less than 1800 square feet in the case of one story
structures, 2000 square feet in the case of two story structures, and
2200 square feet in the case of tri-level or split-level structures. 18.
The owners of all the lots in the within subdivision shall be
required to maintain storm water drainage ways in such a manner that the normal
flow of water will have no interference. 19.
Easements affecting lots shown on the record plan are reserved
for utility installation, maintenance and surface water drainage. Any improvements
made on any easement by the property owner are made at the risk of the
property owner. 20.
No trailer, boat, motor home, or recreational vehicle of any kind
shall be displayed to the public view on any lot. 21.
No lot shall here after be
subdivided into parcels for additional residential purposes. 22.
No satellite dish antennas are permitted except for 18". 23.
No chain link or metal fence
will be permitted on any lot in this plat.
24.
All
lot owners shall indemnify and hold harmless G & K Investments Inc.
from any liability or damage as a result of altering the existing
drainage path on the lot. 25.
Detention area easements. Every owner within the detention area
hereby grants conveys and assigns to the association and to any
applicable governmental body or it's agencies, an easement and right of
way over his lot for purposes of access to the detention area located or
situated on such lot and for performing any required or necessary
maintenance to such detention area. 26.
General: the general allocation of maintenance, repair and
replacement between the association and the owners are as follows: a.
The association shall maintain,
repair and make all necessary replacements to the landscaping and
detention areas including any grass cutting or other routine maintenance
items within the detention areas. b.
The association shall also maintain, repair or replace the
signage and walls. c.
An owner shall maintain repair and
make all necessary replacements to his dwelling unit and lot.
|
Complete Convenants and By-Laws (PDF Format)